TURTLE KEY ARTS IS LOOKING TO EMPLOY A PART-TIME OFFICE ADMINISTRATOR.


POSITION: Office Administrator, role to begin start of April 2020
OFFICES: Turtle Key Arts Office at the Lyric Hammersmith, London. W6 0QL
REPORTING TO: Chief Executive Officer & Artistic Director
HOURS OF WORK: Part-time (24 hours per week) – 3 month probation period

SALARY: £20,280 - £23,400 per annum, based on experience

To apply please email a covering letter (approx. 1000 words or less) and CV to This email address is being protected from spambots. You need JavaScript enabled to view it.

We welcome all applications and are an equal opportunities employer with an accessible workspace. If you need this job description provided in another format please contact Holly on 0208 964 5060.

Closing Date: Mid-day Thursday 23rd January 2020

Interviews: 11th – 13th February 2020


JOB DESCRIPTION
  • The Administrator will take charge of the general day to day management of the TKA office
  • Take charge of issuing contracts for all TKA’s projects and companies
  • Drafting and updating of policies, subscriptions and renewals
  • General management of office including: ordering supplies, filing, post
  • Diary organisation for the company
  • Safeguarding - keeping track of policies and running DBS checks for workshop leaders and volunteers
  • Liaison with Lyric Hammersmith through partnership network, including meeting and rehearsal room booking
  • Provision of confidential, efficient and effective high-level administration support at all times to the CEO, Artistic Director and senior management team, taking a proactive approach to ensuring that all tasks are completed to the highest standard
  • General bookkeeping support for the Finance Manager
  • The management of TKA’s record keeping and archive, both physical and digital. Including managing the TKA’s offsite storage unit
  • Maintaining appropriate filing regimes, and monitoring and reporting systems, and carrying out other administrative duties
  • Managing the provision of office equipment and monitoring the petty cash budget

GENERAL DUTIES
  • Promote customer relations by displaying a positive attitude and company service focus
  • Manage and work alongside TKA’s staff through appropriate communication and a positive attitude
  • Ensure personal presentation, punctuality and reliability, which reflect the image of the charity
  • From time to time, Identify and resolve challenging situations as they arise both internally and externally
  • Participate in training as directed
  • Event assistance and representing TKA
  • Liaison and thank you correspondence with Funders and donation data
  • Other reasonable duties as directed by the CEO

MINIMUM QUALIFICATIONS AND EXPERIENCE
  • Minimum of 3 years professional experience
  • Previous experience working in the performing arts or charity sector (desirable - not essential)
  • Demonstrated secretarial, administrative and organisational skills
  • Experience of basic bookkeeping and a knowledge of SAGE Accounting software. AAT level 2 desirable.
  • Excellent computer skills including, Outlook, Word, Excel, Powerpoint.
  • Excellent communication and interpersonal skills, experience of dealing confidently and professionally with senior staff from both inside and outside the organisation
  • Highly developed written communication skills with excellent attention to detail, including proofreading skills and working to a high level of accuracy
  • Excellent problem solving ability
  • Ability to work under pressure and meet deadlines
  • Ability to work well within a team environment building and sustaining good working relationships
  • Examples of self-motivation and ability to work on own initiative


Job benefits:
We are open to conversations around flexible working
Lunch provided
Free tickets to Turtle Key Arts productions and their companies
Bank holidays and office closure over Christmas and New Year

Turtle Key Arts is a member of the Independent Theatre Council.


WHO WE ARE...

A SHORT FILM ABOUT TURTLE KEY ARTS, WHO WE ARE AND WHAT WE DO.

Who we are

A YEAR IN THE LIFE

A YEAR IN THE LIFE OF TURTLE KEY ARTS, A SHORT FILM ABOUT ALL THE WORK THEY DID IN 2018-2019.

YEARINLIFE
 

Turtle Key Arts

In 2018 TURTLE KEY ARTS reached an audience of 31,500 collaborating with 260 artists and involved over 1800 participants.

 
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